As it is a common occurrence, let’s discuss the character limit of a Gmail signature, the limit set by Google, why the error message appears, and ways to handle it.
GMAIL SIGNATURE CHARACTER LIMIT
Gmail has set a limit of 10,000 characters for email signatures. If your signature exceeds this limit, you might get the above error signal. When they say it’s 10,000 characters, they are referring to the total number of characters in your signature, including spaces, formatting, and any images or links. It also takes into account any HTML codes in your signature.
WHY AND WHEN THE ERROR MESSAGE APPEARS?
The error message appears when the total number of characters in your email signature, including spaces, formatting, images, links, and HTML codes, exceeds the limit of 10,000 characters set by Gmail. This error message serves as a notification that you need to reduce the size of your signature to meet the character limit.
WAYS TO AVOID THE ERROR MESSAGE
Keep it short
It’s important to keep your signature concise and avoid unnecessary information to ensure it fits within the character limit. If you receive an error message indicating that your signature exceeds the limit, you can try removing any excessive formatting or reducing the length of your text to resolve the issue.
Try to avoid copy-pasting the content
The error message might appear when you copy and paste a signature that exceeds the character limit into the Gmail signature settings. This can happen if you have a lengthy signature with multiple images, links, or excessive formatting. It’s important to keep your signature concise and within the specified character limit to avoid encountering this error message.
Enter clickable links
The error can also happen when you simply add the links or email addresses to the content instead of entering them as a link. Try to enter them as clickable links by entering them at the link option available in the Gmail signature. Double-checking that all links and email addresses are properly entered as clickable links can help prevent encountering this error message.
Avoid excessive use of images or formatting
The error message can also occur if you include too many images or use excessive formatting in your content. To avoid this, try to limit the number of images you include and use minimal formatting. Keeping your email signature clean and simple can help prevent encountering this error.